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Tax & Compliance Guide

Understand tax implications of your funding, stay compliant, and connect with verified CPAs and tax attorneys.

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Grants vs Loans Tax Guide

Know what's taxable, what's deductible, and how to report it.

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Reporting Requirements

Federal and state obligations for funded businesses — simplified.

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Compliance Checklists

Step-by-step lists so nothing falls through at tax time.

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Professional Directory

CPAs, tax attorneys, and compliance consultants for grant recipients.

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Tax & Compliance Guide

EXECUTIVE

Tax implications, reporting requirements, compliance checklists, and a curated professional directory — all in one place.

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Tax Implications: Grants vs Loans

  • Business grants are typically taxable income — report on Schedule C or Form 1120
  • SBA loans are NOT taxable; forgiven PPP/EIDL loans may be excluded under IRS guidance
  • Grant funds used for deductible expenses reduce your net taxable impact
  • SBIR/STTR grants: taxable, but R&D expenses are deductible under Sec. 174
  • State grants may differ — check your state's conformity to federal rules
Key: Track every dollar received and how it's spent
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Reporting Requirements

  • Grants > $600 from federal programs: issuer may file Form 1099-G
  • Keep separate grant funds account — commingling creates audit risk
  • SBA loans: no tax form, but track repayment schedule for interest deductions
  • Annual progress reports required for most SBIR, HUD, and USDA grants
  • Nonprofit grantees: report on Form 990 Schedule I for grants received
Maintain records for 7 years minimum
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Compliance Checklist

  • Separate bank account for grant funds
  • Expense tracking tied to grant purpose/line items
  • Quarterly estimated tax payments if grant income exceeds $1,000
  • W-9 on file for each grant-issuing agency
  • State business registration current in operating state(s)
  • Annual business license renewal before grant disbursement
Review checklist each quarter
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State-Specific Considerations

  • CA: Some state grants excluded from income (e.g., CA Competes); verify each year
  • TX: No state income tax, but franchise tax applies to grant-funded entities
  • NY: Empire State grants taxable; NYC imposes additional business tax
  • FL: No state income tax; gross receipts tax may apply to certain programs
  • All states: nexus rules apply if grant funds expand operations to new states
Consult a local CPA for state-specific rules
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Professional Directory

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⚠️ Legal Disclaimer: Capkiro does not provide tax or legal advice. Connecting with a professional does not constitute an endorsement. Professional referrals are informational only. Always verify credentials before engaging any professional.
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